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Event attendee check-in

2,000+ check-ins processed at Megaport Festival, Taiwan's largest independent music festival. QR and manual check-in at the gate, with staff access managed from the admin panel.

role
UI/UX Designer
shipped
Mar, 2022
timespan
1.5 months
scope
QR scanning flow, manual check-in, ticket-type filtering, team invites and permissions
team
Oen

Background

Oen is a B2B fintech platform whose events product lets organizers sell tickets from their own event page, for anything from music festivals to summits and courses. Gates have to move fast, every ticket can be used only once, and the staff checking them often have no Oen account. Tickets were sold online, but there was no way to check them at the door.

My role

I designed the check-in feature end to end: the scanning flow staff use at the gate, manual check-in by ticket number, and the admin side where organizers invite gate staff and set their permissions.

Two parts of the scanning flow carry most of the weight. A confirm step shows the attendee's ticket before it is checked in, so staff can catch a wrong ticket before letting someone through, at the cost of one tap per person. Ticket-type selection limits a scanner to one type, so a team can split the work at the gate.

Credit

[→]QR scanning workflow
Four iPhone interfaces from event attendees check-in features that showcase confirm modal, check-in tickets selection, ticket QR code and check-in by typing ticket number directly
[→](1) Confirm modal, (2) check-in ticket selection, (3) ticket QR code, (4) manual check-in with ID
Admin panel team members invite
[→][Admin panel] team member invitationInvite existing members with permissions, or send a direct invite to staff without a platform account
Prototype of QR-code scanning flow
Homepage of Megaport Festival - 大港開唱 on our platform
[→]Megaport Festival 2024
Homepage of Kuma Academy -黑熊學院 on our platform
[→]Kuma Academy 2024
Homepage of APSIS - 雅太社創高峰會
[→]APSIS 雅太社創高峰會 2024

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Oen Design System

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